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Managing email December 10, 2006

Posted by Sharath Rao in general, life.
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Here are some recommendations for people who have to work hard to manage their email.

  1. If you don’t need to read it now, it shouldn’t be in your inbox.
  2. If you’ve already responded to it, it shouldn’t be in your inbox.
  3. If it comes from a known source (some person, retailer or mailing list that sends you mail more often than once every few months) it should be labeled automatically.
  4. No one needs to look at their own inbox more than once an hour (and for many, once every 2-3 hours).

I have followed rule number 2 mercilessly, rule number 3 very often, but never rule 4. Most of the times the Inbox end up having around 10 mails. This doesnt extend to the Sent mail folders which accumulate about 80-100 mails through the week.

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